Your complete checklist for running a
- Safe Event
for guests during COVID-19
Your complete checklist for running a
When we talk about running a safe event, we are referring to an event that defends against the spread of pathogens.
The coronavirus has permanently changed the event industry and how we perceive crowds.
As we start to move forward and adjust to our new normal, events will start to appear again. To preserve the event industry as we progress, our attendees’ health should be our number one priority.
Follow this checklist as you start planning for your event to ensure you are creating a germ-free environment from start to finish.
Creating a touchless, risk-free environment for your guests is critical to avoid the spread of COVID-19 and other pathogens.
Guests can present tickets, staff can scan, preventing any exchanges and germs.
Email guests their confirmations, don't use paper receipts.
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For using cash and making drops. Change gloves often throughout the day to prevent further transmission of germs.
This is for touchless, risk-free transactions.
Using short URL and accessible links makes purchasing tickets easy online.
Location & Venue
Outdoor venues are great for social distancing and giving guests a safe space.
Find a venue that has enough space to manage crowds and their directional flow.
Make sure your parking area is big enough to accommodate for the safety of your guests.
These monitors can direct cars and escort guests to the event following a one-way flow traffic plan.
Food, Drinks & Catering
This eliminates contamination from guests getting their own food as well as foot traffic.
If using food trucks, mark off the lines with tape 6-feet apart to practice social distancing.
Don't offer refill stations with cups. Stick with water bottles or touchless refill stations.
Pre-purchase drinks to limit foot traffic at event.
This ensures guests are properly spaced apart.
Need help creating your seating map or designing a safe seating arrangement?
Contact Purplepass at support@purplepass.com to get the help you need.
Only allow people that came together to sit together.
Depending on your floor plan, space out your guests at a safe, risk-free distance.
Giant Jenga, chest, puzzles, bean bags; avoid anything that can transfer germs to other guests.
Play games that don't involve parts. Trivia, scavenger hunts, jeopardy, etc. turn to activities that don't involve exchanges.
This limits people touching handles to open and close them.
Confined spaces make catching germs extremely easy because they become airborne, stuck in one spot.
Instead of media coming to your event, do pre-event interviews, press releases, etc.
Conduct interviews ahead of time and stream on the event day.
Outside of your venue, in a separate room, etc. Media can cover your event from a distance. This will decrease foot traffic, heavy crowds and congested areas where germs like to spread.
Have the media go live so people online can get involved. Live streaming requires little equipment and crew, meaning less people at your event.
Assign cleaning shifts every 30 minutes. Wipe down surfaces, refill hand sanitizers, change gloves, etc.
Bathrooms are always going to have lines. Here's how to run safe restrooms.
Determine a safe capacity and keep track of it with tally counters.
Everything starts with your registration.
Running a safe, smart gate gives your guest a lasting impression and great experience at the start of your event. If you need help getting started, request a demo below to see how Purplepass can help you run a more efficient event.